Privacy

Thank you for your interest in our website. The Helmholtz Centre for Infection Research (HZI) takes the protection of personal data very seriously. It is possible to use our website without providing any personal data. This privacy policy relates to our website.

Data controller contact information
The responsible party pursuant to the European General Data Protection Regulation (GDPR), other national data protection laws of Member States and other provisions of data protection law is:

Helmholtz Centre for Infection Research GmbH
Inhoffenstraße 7
38124 Braunschweig
Germany

Tel.: +49 531 6181 0
Email: info@helmholtz-hzi.de
Website: www.helmholtz-hzi.de

Represented by:
Prof Dirk Heinz (Scientific Director)
Silke Tannapfel (Administrative Director)

2.    Data protection officer contact information
Data protection officer
Helmholtz Centre for Infection Research GmbH
Tel.: +49 531 6181 2050
Email: datenschutzbeauftragter@helmholtz-hzi.de

General data processing information

Scope of processing personal data
We process the personal data of our users only to the extent required for providing a functional website as well as our content and services. The processing of our users' personal data on a regular basis only takes place with consent of the user. Exceptions are such cases in which prior consent cannot be obtained for practical reasons and the processing of the data is permitted by legal regulations.

Legal basis for the processing of personal data
If we obtain the consent from the data subject for the processing of personal data, the legal basis is Article 6(1)(a) of the GDPR.

For the processing of personal data that is necessary for the performance of a contract to which the data subject is party, the legal basis is Article 6(1)(b) of the GDPR. This also applies to processing that is required for the implementation of pre-contractual measures.

Insofar as the processing of personal data is necessary for compliance with a legal obligation of our company, the legal basis is Article 6(1)(c) of the GDPR.

In the case that processing personal data is necessary to protect the vital interests of the data subject or another natural person, the legal basis is Article 6(1)(d) of the GDPR.

If processing is necessary for the purpose of a legitimate interest pursued by our company or by a third party, and the interests or fundamental rights and freedoms of the data subject do not override the above interest, then the legal basis for the processing is Article 6(1)(f) of the GDPR.

Data erasure and storage period
The personal data of the data subject is erased or blocked as soon as the purpose of the storage no longer applies. Storage beyond this point may take place if it is required by European or national legislation through Union regulations, laws or other directives with which the controller must comply. The data is also blocked or erased when a storage period prescribed by the aforementioned standards expires, unless further storage of the data is necessary for conclusion or performance of a contract.

Provision of the website and creation of log files

Description and scope of data processing
Upon each visit to our website, our system automatically collects data and information from the system of the visiting computer. The following data is collected:

  1. Information about the browser type and version
  2. The operating system of the user
  3. The Internet service provider of the user
  4. The IP address of the user
  5. Date and time of access
  6. Websites from which the user's system accesses our website
  7. Websites accessed by the user's system through our website

The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.

Legal basis for data processing
The legal basis for the temporary storage of the data and log files is Article 6(1)(f) of the GDPR (legitimate interest).

Purpose of data processing
The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user's PC. The IP address of the user must remain stored for the duration of the session.
Storage in the log files is necessary to ensure the functionality of the website. This data is also used to optimise the website and to ensure the security of our information technology systems. The data is not evaluated for marketing purposes in this context.

These purposes also constitute our legitimate interest in data processing pursuant to Article 6(1)(f) of the GDPR.

Storage period
Data is deleted as soon as it is no longer required for achieving the purpose for which it was collected. In the case of data collection for provision of the website, this is done when the respective session ends.

If the data is stored in log files, this is done after seven days at the latest. Extended storage is possible. In this case, the IP addresses of the users are erased or modified so that these cannot be assigned to the client that accessed the site.

Objection and removal option
Collection of the data for provision of the website and the storage of data in log files is mandatory for the operation of the website. Therefore, the user does not have the option of objecting.

Use of cookies

Description and scope of data processing
Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user's computer system. If a user accesses a website, a cookie can be stored on the user's operating system. This cookie contains a characteristic string of characters that allows for the clear identification of the browser when the website is accessed again.

We use cookies to make our website more user-friendly. Some elements of our website require the accessing browser to continue to be identified after switching to another page.

The following data is stored in and transmitted by the cookies:

  1. Language settings
  2. Login information

We also use cookies on our website that enable us to analyse users' surfing behaviour.

The user data collected in this manner is anonymised through technological measures. This ensures that it is no longer possible to assign the data to the user who accessed the site. The data is not stored together with any other personal data of the users.

When visiting our website, users are informed about the use of cookies for analytical purposes and their consent is obtained for the processing of the personal data used in this context. This also includes a reference to this privacy policy.

Legal basis for data processing
The legal basis for the processing of personal data using cookies that are technically necessary is Article 6(1)(f) of the GDPR (legitimate interest).

The legal basis for the processing of personal data using cookies for analytical purposes is the consent of the user pursuant to Article 6(1)(a) of the GDPR.

Purpose of data processing
The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these functions, it is necessary that the browser is recognised even after switching pages.

We require cookies for the following applications:

  1.  Adopting language settings

The user data collected by the technically necessary cookies is not used to create user profiles. The analysis cookies are used for the purpose of improving the quality of our website and its contents. The analysis cookies provide information about how the website is used, allowing us to continually optimise our site.

These purposes also constitute our legitimate interest in processing the personal data pursuant to Article 6(1)(f) of the GDPR.

Storage period, objection and removal option
Cookies are stored on the user's computer and transmitted from there to our website. This means that you, as the user, also have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Previously stored cookies can be deleted at any time. This can also take place automatically. If cookies are deactivated for our website, it is possible that the full functionality of the website may not be available.

Web analysis using Google Analytics

Description and scope of data processing
We use Google Analytics to analyse use of our website. The resulting data is used to optimise our website and advertising activities.

Google Analytics is a web analytics service operated and provided by Google Inc. (1600 Amphitheatre Parkway, Mountain View, CA 94043, United States). Google processes data on website usage on our behalf and is contractually bound to take measures to ensure the confidentiality of the processed data.

During your visit to our website the following data, inter alia, is recorded:

  1. Pages visited
  2. Your behaviour while viewing these pages (for example, clicks, scrolling, length of visit)
  3. Your general location (country and city)
  4. Your IP address (in shortened form, meaning that no direct assignment is possible)
  5. Technical information, such as browser, Internet provider, end device and screen resolution
  6. Source of your visit (i.e. the website or advertising medium through which you accessed our website)

This data is transferred to a Google server in the USA. Google complies with the privacy provisions of the EU-US Privacy Shield.

Legal basis for data processing
The legal basis for the processing of the data is Article 6(1)(f) of the GDPR (legitimate interest).

Purpose of data processing
Processing users' personal data enables us to analyse the surfing behaviour of our visitors, and evaluating the data we acquire enables us to gather information regarding the use of the individual components of our website. This helps us to continually improve our website and its user-friendliness. These purposes also constitute our legitimate interest in processing the data pursuant to Article 6(1)(f) of the GDPR. Anonymising the IP address sufficiently takes into account the users' interest in the protection of their personal data.

Storage period
Google Analytics stores cookies in your Internet browser for a period of two years after your last visit. These cookies contain a randomly generated user ID that can be used to recognise you on future visits to the website.

The recorded data is stored together with this randomly generated user ID, which enables the evaluation of anonymous user profiles. This user-related data is automatically deleted after 14 months. Other data remains stored indefinitely in an aggregated form.

Opting out of Google Analytics
If you do not agree with your data being collected, you can prevent this by installing the Google Analytics opt-out browser add-on.

Rights of data subjects

If your personal data is processed, you are a data subject according to the GDPR, and you have the following rights in relation to the controller:

1.    Right to access
You may request confirmation from us as to whether or not your personal data is being processed by us. If that is the case, you can ask the controller for the following information:

  1. the purposes for which the personal data is processed;
  2. the categories of personal data that are being processed;
  3. the recipients or categories of recipients to whom the personal data has been or will be disclosed;
  4. the envisaged period for which the personal data will be stored, or, if specific information cannot be provided in this regard, the criteria used to determine that period;
  5. the existence of the right to request from the controller rectification or erasure of your personal data, the right to restriction of processing of personal data by the controller or the right to object to such processing;
  6. the existence of a right to lodge a complaint with a supervisory authority;
  7. any available information as to the source of the data, if the personal data is not collected from the data subject;
  8. the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) of the GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for the data subject.
  9. whether your personal data is transferred to a third country or to an international organisation. Where this is the case, you have the right to be informed of the appropriate safeguards pursuant to Article 46 of the GDPR relating to the transfer.

This right of access may be limited to the extent that this right is likely to render impossible or seriously impair the achievement of research or statistical purposes and such limit is necessary for the fulfilment of the research or statistical purposes.

2.    Right to rectification
You have the right to obtain from the controller the rectification and/or completion of inaccurate or incomplete personal data concerning you. The controller must carry out the rectification without delay.

With regard to data processing for scientific, historical or statistical research purposes:

Your right to rectification may be limited to the extent that this right is likely to render impossible or seriously impair the achievement of research or statistical purposes and such limit is necessary for the fulfilment of the research or statistical purposes.

3.    Right to restriction of processing
You have the right to obtain from the controller restriction of processing where one of the following applies:

  1. if you contest the accuracy of your personal data, for a period enabling the controller to verify the accuracy of the personal data;
  2. the processing is unlawful and you oppose the erasure of the personal data and request the restriction of its use instead;
  3. the controller no longer needs the personal data for the purposes of the processing, but it is required by you for the establishment, exercise or defence of legal claims; or
  4. if you have objected to processing pursuant to Article 21(1) of the GDPR pending the verification whether the legitimate grounds of the controller override yours.

Where processing of your personal data has been restricted, such data shall, with the exception of storage, only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

If you have obtained restriction of processing pursuant to the above conditions, you shall be informed by the controller before the restriction of processing is lifted.

With regard to data processing for scientific, historical or statistical research purposes:

Your right to restriction of processing may be limited to the extent that this right is likely to render impossible or seriously impair the achievement of research or statistical purposes and such limit is necessary for the fulfilment of the research or statistical purposes.

4.    Right to erasure
Erasure obligation
You have the right to obtain from the controller the erasure of your personal data without undue delay and the controller has the obligation to erase this data without undue delay where one of the following grounds applies:

  1. Your personal data is no longer necessary in relation to the purposes for which it was collected or otherwise processed.
  2. You withdraw the consent on which the processing is based pursuant to Article 6(1)(a) or Article 9(2)(a) of the GDPR, and where there is no other legal ground for the processing.
  3. You object to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21(2) of the GDPR.
  4. The personal data has been unlawfully processed.
  5. Your personal data has to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.
  6. Your personal data has been collected in relation to the offer of information society services referred to in Article 8(1) of the GDPR.

Information to third parties
Where the controller has made your personal data public and is obliged pursuant to Article 17(1) of the GDPR to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you as the data subject have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.
 
Exceptions

The right to erasure shall not apply to the extent that processing is necessary

  1. for exercising the right of freedom of expression and information;
  2. for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
  3. for reasons of public interest in the area of public health in accordance with Article 9(2)(h) and (i) as well as Article 9(3) of the GDPR;
  4. for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) of the GDPR in so far as the right referred to in paragraph a) is likely to render impossible or seriously impair the achievement of the objectives of that processing; or
  5. for the establishment, exercise or defence of legal claims.

5.    Right to information
If you have exercised the right to rectification, erasure or restriction of processing towards the controller, the controller shall communicate this rectification or erasure of personal data or restriction of processing to each recipient to whom the personal data has been disclosed, unless this proves impossible or involves disproportionate effort.

You have the right to be informed by the controller about those recipients.

6.    Right to data portability
You have the right to receive your personal data that you have provided to a controller in a structured, commonly used and machine-readable format. You also have the right to transmit those data to another controller without hindrance from the controller to which the personal data has been provided, where

  1. the processing is based on consent pursuant to Article 6(1)(a) or Article 9(2)(a) of the GDPR
  2. the processing is carried out by automated means.

In exercising this right, you have the right to have your personal data transmitted directly from one controller to another, where technically feasible. This shall not adversely affect the rights and freedoms of others. The right to data portability shall not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7.    Right to object
You have the right to object, on grounds relating to your particular situation, at any time to processing of your personal data based on Article 6(1)(e) or (f) of the GDPR, including profiling based on those provisions.

The controller shall no longer process your personal data, unless the controller demonstrates compelling legitimate grounds for the processing that override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.

Where your personal data is processed for direct marketing purposes, you have the right to object at any time to processing of your personal data for such marketing, which includes profiling to the extent that it is related to such direct marketing.

If you object to processing for direct marketing purposes, your personal data will no longer be processed for these purposes.

In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you may exercise your right to object by automated means using technical specifications.

With regard to data processing for scientific, historical or statistical research purposes:
You have the right to object, on grounds relating to your particular situation, to processing of your personal data for scientific or historical research purposes or statistical purposes pursuant to Article 89(1) of the GDPR.

This right to object may be limited to the extent that this right is likely to render impossible or seriously impair the achievement of research or statistical purposes and such limit is necessary for the fulfilment of the research or statistical purposes.

8.    Right to withdraw the data protection declaration of consent
You have the right to withdraw your data protection declaration of consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

9.    Automated individual decision-making, including profiling
You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This shall not apply if the decision

  1. is necessary for entering into, or performance of, a contract between the you and the controller,
  2. is authorised by Union or Member State law to which the controller is subject and these laws contain suitable measures to safeguard your rights and freedoms and legitimate interests, or
  3. is based on your explicit consent.

However, these decisions shall not be based on special categories of personal data referred to in Article 9(1) of the GDPR, unless Article 9(2)(a) or (g) applies and suitable measures to safeguard your rights and freedoms and legitimate interests are in place. In the cases referred to in points (1) and (3), the controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision.

10.    Right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, place of work or place of the alleged infringement if you consider that the processing of your personal data infringes the GDPR.

The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Article 78 of the GDPR.

The competent supervisory authority of the HZI is:
The Federal Commissioner for Data Protection and Freedom of Information
Husarenstraße 30
53117 Bonn, Germany
Tel.: +49 228 997799-0